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Freight Import Analyst

We are now currently recruiting for a Freight Import Admin Analyst to work in a busy Sea Freight Imports department based in Trafford Park, Manchester. Applying candidates would need to have some experience of working in a freight/shipping/logistics office environment and be able to demonstrate attention to detail along with an analytical/logical approach to processing data. Sea freight import knowledge/experience would be advantageous but not essential. Education to A level standard or above.

Our client is currently recruiting for an Import Admin Analyst to work in a busy Sea Freight Imports department based in Trafford Park, Manchester. This is a role ideal for graduate with a degree in an appropriate discipline who has some experience in an administration or logistics imports role who wishes to progress within a company. The candidate would be able to demonstrate attention to detail along with an analytical/logical approach to processing data. Education to A level standard or above. Computer literate & Excel competent. On the job/in house training will be provided.

Title: Import Freight Admin Analyst
Working pattern: Monday to Friday - Hours: 9:00am 5:15pm

PRINCIPAL PURPOSE OF THE ROLE:
Reporting to the Department Manager, the department holds responsibility for the day-to-day data entry, supplier cost allocation & customer invoicing aligned with on-going maintenance for specific accounts/branches. The role involves compliance to both Internal & client specific SOP's designed to ensure that agreed service standards are maintained to the highest level on a consistent basis.

MAIN DUTIES AND RESPONSIBILITIES OF THIS ROLE:
Financial/Commercial
Working with the Branch Manager to ensure accurate and on-time job costing
On time billing and collection of funds for COD clients
Query Resolution - to resolve any queries from both customers and suppliers in a timely and efficient manner
Query Resolution - to resolve any queries from internal departments (including Transport, AP, AR, HR) in a timely and efficient manner
Monitoring customers volumes on an ongoing basis and highlighting any unusual trends to management
Investigate & escalate any abnormal GP to Branch Manager & taking corrective actions to improve profitability where viable.

Operational
Use of Internal Freight Management Systems, Microsoft Packages (Word/Excel/Outlook) & Telephone
Generate customer invoice per agreed tariff & specific SOP within the required time scale
Completion of all associated tariff and ad hock cost within agreed time scale
Review and finalising of accurate GPs
Locking of financially complete Jobs within agreed time scale
Compliance of Month End Process
Review of exception reports to ensure outstanding jobs are identified with Job Costing being complete within Jobs financial Month
Internal and External communication with Origin offices/Supplier/Customers & internal departments.
Supporting the Branch Managers to introduce measures to improve operational efficiency.
Use of Internal DMS system to process and resolve supplier queries within agreed time scale.
Ensure compliance with Global Profit Share agreement
Prioritising of Work load in accordance of deadlines & SOP
Maintain documentation of internal processes, supplier costs & SOPs
Cover for other team members during busy/holiday periods
Customer Service
Ensure Accurate Billing in a timely manner
Reviewing customers specific SOP's on an ongoing basis to ensure compliance.
Reviewing internal operational procedures on an ongoing basis to ensure compliance.

Requirements

You will have some exposure to freight imports, experienced administrator from the logistics sector
You must have a keen attention to detail and be comfortable working in an environment of rapidly changing circumstances
Highly motivated; demonstrated ability to work independently but also as part of a team.
Goal oriented and enthusiasm
Ability to multi-task, organise and prioritise.
IT literate

Benefits:
Holidays rising with length of service. Pension, healthcare and life assurance.

Details

Job Type:Permanent
Location:- North West, Manchester
Benefits:£18-25k salary; holidays rising with service; pension; healthcare; life assurance
Branch:Freight Personnel
Ref:36800/FP14589/K
Consultant:Karen Kempson
Tel: 0161 452 0452
Email: kkempson@freightpersonnel.co.uk
Key Skills
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